Secondary Secretary

Job Description

 

Purpose:       The Secondary Secretary coordinates office and clerical support to assist with the efficient operation of the school district. To accomplish these tasks, the Secondary Secretary works closely with the staff and administration of the district.

 

Responsible to:       Building Principal

 

Payment rate:          According to Classified Salary Schedule

 

Qualifications:

1.         High school diploma and/or associates degree or higher preferred.

2.         Health and Inoculation Certificate on file in the central office (after employment offer is made).

3.         Two years experience as a secretary.

4.         Demonstrated typing, filing skills and keyboarding.

5.         Experience in using various computers, computer software programs and administrative software as required.

6.         Desire to continue career improvement by enhancing skills and job performance.

 

Essential Functions:

1.         Ability to work together towards an efficient operation of the school.

2.         Ability to ensure all activities conform to district guidelines.

3.         Ability to communicate and work effectively and cooperatively with members of the school district and community.

4.         Ability to react to change and frequent interruptions in a productive and positive manner, and meeting deadlines as assigned.

5.         Ability to operate all equipment appropriately as required.

6.         Ability to work to implement the vision and mission of the district.

 

Physical Requirements/Environmental Conditions:

1.         Requires prolonged sitting or standing, and use of equipment including repetitive motions, computer eye fatigue and some light lifting.

2.         Must occasionally work in noisy and crowded environments, with numerous interruptions.

 

General Responsibilities:

1.         Ability to screen visitors and telephone calls, directing them to the appropriate person/department with a pleasant and caring approach.

2.         Ability to screen and route incoming mail.

3.         Ability to compose, type, and copy correspondence, reports, bulletins, records, and other materials.

4.         Ability to obtain, gather, and organize pertinent data as needed.

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5.         Ability to take and transcribe oral dictation.

6.         Ability to maintain an orderly and accurate filing system.

7.         Ability to schedule appointments, make travel arrangements, and assemble material for meetings.

8.         Ability to assist in planning meeting agendas, and assist in preparing meeting summaries.

9.         Ability to distribute office passes and notes as directed.

10.      Ability to order, receive, and distribute copier and office supplies.

11.      Ability to assist in the training of new employees.

12.      Ability to hire substitutes, record staff absences, and submit staff reports to the principal.

13.      Ability to keep current on new information, innovative ideas and techniques.

14.      Ability to supervise the usual office routines and practices associated with a productive, smoothly run office.

15.      Ability to use and provide information from school's student database.

16.      Ability to assist students, teachers, and other staff members whenever possible.

17.      Ability to maintain sick leave and status information on classified and certified personnel.

18.      Ability to maintain accurate records of all building financial records, purchase orders, deposits, receipts and accounts.  Provide monthly statements regarding all activity accounts.

19.      Ability to supervise copy room (including maintenance and supplies for copy machines).

20.      Ability to perform bookkeeping tasks associated with position.

21.      Ability to observe and follow all school district policies at all times.

22.      Ability to respond to information requests in a cooperative, courteous, and timely manner.

23.      Ability to keep student and personnel information and records confidential.

24.      Ability to implement and follow all district health and safety policies, including all precautions of the Bloodborne Pathogens Exposure Control Plan.

25.      Ability to perform other tasks and assume other responsibilities as directed by the principal and       administrative staff.

26.      Ability to coordinate gate receipts and the operation of office management at school events.

27.      Ability to perform other tasks and assume other responsibilities as assigned by the Building Administrator.

 

Term of Employment:        At will.